Privacy & Cookies Policy


Last updated: 17 January 2018

Bright Let Limited or brightLET understands that you care how information about you is used, the importance of your privacy, how your data is shared, and we truly appreciate your trust in us! We respect and value the privacy of everyone who visits Our Website and we will only collect and use information in ways that are useful to you by delivering better experience, improving of products/services and in a manner consistent with your rights and Our obligations under the law.

This Policy applies to Our use of any and all data collected by us in relation to your use of Our Website. Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Website and You will be required to read and accept this Privacy Policy when signing up for a brightLET Account. If you do not accept and agree with this Privacy Policy, you must stop using Our Website immediately.

By accepting our Website Terms ("Our Website") you are accepting and consenting to the practices described in this Privacy Policy.

1. Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

“Account” means an account required to access and/or use certain areas and features of Our Website;
“Cookie” means a small text file placed on your computer or device by Our Website when you visit certain parts of Our Website and/or when you use certain features of Our Website. Details of the Cookies used by Our Website are set out in section 12, below;
“Our Website” means this website, www.brightlet.com and portal.brightlet.com
“UK and EU Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended in 2004, 2011 and 2015; and
“We/Us/Our” means brightLET, a limited company registered in England under 09729051, whose registered address is Bright Let Limited, iCentrum, 6 Holt Street, Birmingham, B7 4BP.

2. Information About Us

2.1 Our Website, is owned and operated by brightLET, a limited company registered in England under 09729051, whose registered address is Bright Let Limited, iCentrum, 6 Holt Street, Birmingham, B7 4BP.

2.2 Our data protection officer is Trevor Owen who can be contacted at ico@brightlet.com

3. Scope – What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Website. It does not extend to any websites that are linked to from Our Website (whether We provide those links or whether they are shared by other users). We have no control over how your data is collected, stored or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

4. What Data Do We Collect?

Some data will be collected automatically by Our Website. For further details, please see section 12 on Our use of Cookies Policy, other data will only be collected if you voluntarily submit it and consent to Us using it for the purposes set out in section 5, for example, when signing up for an Account. Depending upon your use of Our Website, We may collect some or all of the following data:

4.1 Full Name;

4.2 Company Name;

4.3 Contact information such as email addresses and contact numbers;

4.4 Demographic information such as address, post code, preferences and interests;

4.5 IP address (automatically collected - required for security, experience and performance reasons);

4.6 Web browser type and version (automatically collected);

4.7 Operating system (automatically collected);

4.8 A list of URLs starting with a referring site, and your activity on Our Website (automatically collected);

5. How Do We Use Your Data?

5.1 All personal data is stored securely in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR). For more details on security see section 6, below.

5.2 We use your data to provide the best possible experience, service delivery, products and services to you. This includes:

5.2.1 Providing and managing your Account;

5.2.2 Providing and managing your access to Our Website;

5.2.3 Personalising and tailoring your experience on Our Website;

5.2. 4 Supplying and delivering Our products and services to you;

5.2.5 Personalising and tailoring Our products and services for you;

5.2.6 Responding to communications from you;

5.2.7 Supplying you with emails e.g. newsletters, alerts, product updates, tips & offers etc. that you have subscribed to (you may unsubscribe or opt-out at any time through Our Website);

5.2.8 Market research;

5.2.9 Analysing your use of Our Website [and gathering feedback] to enable Us to continually improve Our Website and your user experience;

5.3.0 In some cases, the collection of data may be a statutory or contractual requirement, and We will be limited in the products and services We can provide you without your consent for Us to be able to use such data.

5.3.1 With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email, telephone, text message AND post with information, news and offers on Our products and services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended in 2004, 2011 and 2015.

5.3.2 Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:

  1. you have given consent to the processing of your personal data for one or more specific purposes;
  2. processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
  3. processing is necessary for compliance with a legal obligation to which we are subject to;
  4. processing is necessary to protect the vital interests of you or of another natural person;
  5. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
  6. processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child;
  7. processing is necessary to carry out services on your behalf that you have purchased through Our Website, such as: compliance certificates, photography, inventory/inspection reports and other related landlord/tenant services. Only with your consent we will pass your Name, Contact Details to our verified team and trusted partners to contact you, to arrange carrying out a service at your rental property. This information will not be used by anyone to spam you with marketing material or sell on your data.

6. How and Where Do We Store Your Data?

6.1 We only keep your data for as long as We need to in order to use it as described above in section 5, and/or for as long as We have your permission to keep it.  In any event, We will conduct an annual review to ascertain whether we need to keep your data. Your data will be deleted if we no longer need it in accordance with the terms of our Data Retention Policy. Our Data Retention Policies are: Data Retention Policy

6.1 Some or all of your data may be stored or transferred outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein). You are deemed to accept and agree to this by using Our Website and submitting information to Us. If We do store or transfer data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the GDPR. Such steps may include, but not be limited to, the use of legally binding contractual terms between Us and any third parties We engage and the use of the EU-approved Model Contractual Arrangements. If We intend at any time to transfer any of your data outside the EEA, We will always obtain your consent beforehand and we have put in place the following safeguards to protect your data including secure transmission.

6.1 Data security is of great importance to Us, and to protect your data We have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through Our Website.

6.2 Steps We take to secure and protect your data include:

6.3 Data encryption on all websites and applications

6.4 PCI compliance on all website and application hosting

6.5 An up to date SSL certificate for encryption which activates the padlock and https protocol and allows secure connections from a web server to a browser

6.6 Notwithstanding the security measures that We take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to Us data via the internet.

7. Do We Share Your Data?

7.1 Only with your consent we will share your data with Our partner companies to delivery services on your behalf. We may share your data with other Our holding company and its subsidiaries.

7.2 We may contract with third parties to supply products and services to you on Our behalf. These may include delivery of goods, user-experience, and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law. We currently contract with:

  1. MailChimp (Customer Information)
  2. Worldpay (Payment information)
  3. PayPal (Payment information)
  4. Landlord Services Provider
  5. Inventory Services Provider
  6. Tenant Services & Right 2 Rent Checks

8. What Happens If Our Business Changes Hands?

8.1 We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Data provided by users will, where it is relevant to any part of Our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use the data for the purposes for which it was originally collected by Us.

8.2 In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will, however, be given the choice to have your data deleted or withheld from the new owner or controller.

8.3 We may compile statistics about the use of Our Website including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.

8.4 In certain circumstances We may be legally required to share certain data held by Us, which may include your personal information, for example, where We are involved in legal proceedings, where We are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of Us.

9. How Can You Control Your Data?

9.1 When you submit information via Our Website, you may be given options to restrict Our use of your data. We aim to give you strong controls on Our use of your data, including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails and at the point of providing your details.

10. Your Right to Withhold Information and Your Right to Withdraw Information After You Have Given it

10.1 You may access certain areas of Our Website without providing any data at all. However, to use all features and functions available on Our Website you may be required to submit or allow for the collection of certain data.

10.2 You may restrict your internet browser’s use of Cookies. For more information, see section 12.

10.3 You may withdraw your consent for Us to use your personal data as set out in section in 5 at any time by contacting Us using the details set out in section 15, and We will delete Your data from Our systems. However, you acknowledge this may limit Our ability to provide the best possible experience, products and services to you.

11. How Can You Access Your Data?

You have the legal right to ask for a copy of any of your personal data held by Us. Please contact Us for more details at ico@brightlet.com, or using the contact details below in section 14.

12. What Cookies Do We Use and What For?

12.1 Our Website may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Website and to provide and improve Our products and services. For more details, please refer to section 5, above, and to section 12.6 below. We have carefully chosen these Cookies and have taken steps to ensure that your privacy is protected and respected at all times.

12.2 By using Our Website you may also receive certain third party Cookies on your computer or device. Third party Cookies are those placed by websites, services, and/or parties other than Us. For more details, please refer to section 5, above, and to section 12.6 below. These Cookies are not integral to the functioning of Our Website.

12.3 All Cookies used by and on Our Website are used in accordance with current English and EU Cookie Law.

12.4 Before any Cookies are placed on your computer or device you will be shown a pop-up message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Website may not function fully or as intended.

12.5 Certain features of Our Website depend on Cookies to function. UK and EU Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 12.6. Your consent will not be sought to place these Cookies. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 12.10, but please be aware that Our Website may not work as intended if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.

12.6 Our Website uses analytics services provided by Google Analytics, Google Tag Manager, Google Adwords and Zoho Pagesense. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling Us to better understand how people use Our Website. This, in turn, enables Us to improve Our Website and the experience, products and services offered through it. You do not have to allow Us to use these Cookies, as detailed below, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Website, it does enable Us to continually improve Our Website, making it a better and more useful experience for you.

12.7 The analytics service(s) used by Our Website use(s) Cookies to gather the required information. Certain of these Cookies may be placed immediately when you first visit Our Website and it may not be possible for Us to obtain your prior consent. You may remove these Cookies and prevent future use of them by following the steps set out below in section 12.10.

12.8 The analytics service(s) used by Our Website use(s) the following Cookies:

Name of Cookie First / Third Party Provider Purpose
_utma_utmb

 

_utmc

_utmz

_ga

First and Third Party

Google Analytics

Google Adwords

Google Tag Manager

These cookies are used to collect information about how visitors use our website. We use the information to

compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they

visited. Click the following for an overview of privacy at Google: Privacy Policy 1 and Privacy Policy 2

zabUserId

zabVisitId

ZabSplit

zabBucket

zabHMBucket

achievedGoals

First and Third Party Zoho Pagesense These cookies are used to collect information about how visitors use our website. We use the information to

compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited Click here for an overview of privacy at Zoho Pagesense

12.9 You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.

12.10 You can choose to delete Cookies at any time however you may lose any information that enables you to access Our Website more quickly and efficiently including, but not limited to, login and personalisation settings.

12.11 It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.

13. Summary of Your Rights under GDPR

Under the GDPR, you have:

  1. the right to request access to, deletion of or correction of, your personal data held by Us;
  2. the right to complain to a supervisory authority;
  3. be informed of what data processing is taking place;
  4. the right to restrict processing;
  5. the right to data portability;
  6. object to processing of your personal data;
  7. rights with respect to automated decision-making and profiling (see section 14 below).

To enforce any of the foregoing rights or if you have any other questions about Our Website or this Privacy Policy, please contact Us using the details set out in section 15 below.

14. Automated Decision-Making and Profiling

14.1      In the event that We use personal data for the purposes of automated decision-making and those decisions have a legal (or similarly significant effect) on You, You have the right to challenge to such decisions under GDPR, requesting human intervention, expressing their own point of view, and obtaining an explanation of the decision from Us.

14.2 The right described in section 14.1 does not apply in the following circumstances:

  1. The decision is necessary for the entry into, or performance of, a contract between the You and Us;
  2. The decision is authorised by law; or
  3. You have given you explicit consent.

Where We use your personal data for profiling purposes, the following shall apply:

  1. Clear information explaining the profiling will be provided, including its significance and the likely consequences;
  2. Appropriate mathematical or statistical procedures will be used;
  3. Technical and organisational measures necessary to minimise the risk of errors and to enable such errors to be easily corrected shall be implemented; and
  4. All personal data processed for profiling purposes shall be secured in order to prevent discriminatory effects arising out of profiling.

15. Contacting Us

If you have any questions about Our Website or this Privacy Policy, please contact Us by email at ico@brightlet.com, or by post at Bright Let Limited, iCentrum, 6 Holt Street, Birmingham, B7 4BP. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 11, above).

16. Changes to Our Privacy Policy

We may change this Privacy Policy as we may deem necessary from time to time, or as may be required by law. Any changes will be immediately posted on Our Website and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Website following the alterations. We recommend that you check this page regularly to keep up-to-date.